Incomplete and Changed Grades

IN (Incomplete) Grade

Used only in extraordinary circumstances, the “IN”grade grants an actively enrolled student further time to complete required course work. Used only when a student has missed class time or work due to unplanned absence but has been in touch with the instructor throughout the semester.

IN Procedure

  1. A student may request an incomplete grade. Note: documentation is required based on the circumstance.
  2. Faculty may recommend an incomplete grade to assist a student who has shown desire to complete the course under difficult circumstances.
  3. An Incomplete Grade Request Form which is an agreement between student and faculty on scope of work and timeframe, must be filled out. 
  4. The Request Form should be signed by the faculty and student and forwarded to the Academic Program Dean’s Office for final approval.
  5. An email will be sent out to all parties once the agreement is finalized along with a copy of the form.
  6. It is the responsibility of the student to complete the work and the responsibility of the course faculty to review and grade completed work.
  7. In situations where the course faculty is not retained in the completion semester the responsibility falls to the department chair to ascertain the previous work and grade the course.  

The deadline for a change of grade for an “IN” is last day of classes of the next semester.  

  • Fall course deadline is the last day of classes of the following Spring semester.
  • Winter course deadline is the last day of classes of the Spring semester.
  • Summer Course deadline is the last day of classes of the Fall semester.
  • Spring course deadline is the last day of classes of the following Fall semester.

Incomplete grades that are not resolved by the deadline will automatically be converted to “FI” grade.

Change of Grade Requests

Change of Grade is a faculty-initiated action should there be a correction that is required, or work is completed, and a higher grade is warranted.

  • A Grade change form, must be submitted to the Registrar’s Office prior to posting the degree. A Grade change will not be approved once the degree is posted.