About Undergraduate Medical Withdrawals

The Registrar's office publishes each semester's official NJCU Academic Calendar, which lists the final day for undergraduate students to withdraw from classes with "W" grades.

However, undergraduate students who find it necessary to withdraw from the University for medical reasons after the deadline for withdrawing from classes can request a medical withdrawal for the current semester. Students requesting a medical withdrawal must withdraw from ALL their classes.

To do this, students must arrange an appointment with the Director of the Counseling Center (counselingcenter@njcu.edu or 201-200-3165). The meeting is used to review the student's situation and to inform them of the process for returning to school. 

The student should submit, either in person or by electronic transmission:

1) a completed and signed copy of the Medical Withdrawal Form requesting a medical withdrawal from the University for the semester; and

2) a letter from an appropriate healthcare professional on their professional stationery or prescription pad. The healthcare professional should state the health condition of the student and must specifically state that the student cannot continue school for the remainder of the current semester.

After approval, a formal letter is sent by the Dean of Students to the Registrar (along with the original documentation the student submitted) requesting that the student be withdrawn for the semester. 

Please note that undergraduate medical withdrawals cannot be processed by the Director of the Counseling Center and the Dean of Students after the semester ends since at that time grades will have been submitted by professors, and it becomes an academic matter.  After the semester ends, students must direct their requests to the appropriate Academic Affairs dean (College of Arts and Sciences, School of Business, College of Education, or College of Professional Studies). To find out what the last day of the semester is, please see the NJCU Academic Calendar.

Graduate students should contact their respective academic/college dean to request a medical withdrawal.