New Jersey City University Board of Trustees
Public Session Agenda
Gothic Lounge Room 202

September 23, 2024
4:30 p.m.

Full Board Agenda and Packet

AGENDA

1. Public Session Call to Order (4:30PM Hepburn Hall | Gothic Lounge Room 202)
2. Roll Call
3. Approval of Prior Meeting Minutes (6/24/24 and 7/15/24)
4. Chair’s Report
5. State Monitor’s Update
6. President’s Report
   a. Institutional KPIs and Dashboard, (Dr. Rachél Fester, VP for Institutional Effectiveness)
   b. Enrollment Update, (Dr. Donna Breault, Interim Provost, and Senior VP for Academic Affairs)
   c. Student Development and Community Engagement Strategic Plan Update, (Erin McCann, VP for Student Development and Community Engagement)
   d. President’s Update for Academic Year 2024-2025, (Andrés Acebo, Interim President)
7. Public Comment
8. Real Estate, Infrastructure, and Capital Committee Report
9. Finance and Audit Committee Report
10. Consent Agenda Resolutions
    a. Personnel Actions
    b. Annual Bid Waivers
    c. Amendment and Update of Board of Trustees By-laws
    d. FY25 Budget Amendments 
11. Old Business 
12. Adjournment

Individuals that wish to address the New Jersey City University Board of Trustees must submit a request to speak form accessible from the following university webpage in accordance with Board Policy: Https://www.njcu.edu/about/administration-governance/board-trustees/speaker-request-form

A copy of the terms for addressing New Jersey City University’s Board of Trustees may be obtained at the following link: https://www.njcu.edu/about/administration-governance/board-trustees/terms-addressing-new-jersey-city-universitys-board-trustees 

BOARD OF TRUSTEES SPECIAL MEETING NOTICE

(Executive Session Only)

Friday, September 6, 2024 | 12 p.m.
Hepburn Hall, Room 317

Pursuant to the New Jersey Open Public Meetings Act, N.J.S.A. 10:4-6 et. seq., notice is hereby given that there will be a special meeting of the Board of Trustees of New Jersey City University, to be held on Friday, September 6, 2024, at 12:00PM in Hepburn Hall, Room 317. The sole purpose of this meeting is to enter Executive Session to discuss only confidential and privileged matters exempted from public disclosure pursuant to N.J.S.A. 10:4-12(b)(7).

The only legal action to be taken at this meeting will be to adopt a resolution to enter executive session. No other action will be taken.

New Jersey City University Board of Trustees
Special Public Meeting Agenda
(FY 2025 Budget Meeting)

Gothic Lounge Room 202
July 15, 2024
4:30 PM

Full Board Agenda and Packet

AGENDA

1. Executive Session (3:00PM Hepburn Hall Room 317)
2. Public Session Roll Call (4:30PM Hepburn Hall | Gothic Lounge Room 202)
3. Chair’s Report
4. President’s Report
   1. FY25 Budget Plan and AY24/25 Tuition and Fees
5. V. Public Comment
6. VI. Consent Action Items
   1. FY25 Budget and AY 24/25 Tuition and Fees
   2. Annual Bid Waivers
   3. AY 24/25 Board Meeting Schedule
7. Old Business
8. New Business
   1. Executive Session Action (Reserved)
9. Adjournment

Special Notice:
Individuals that wish to address the New Jersey City University Board of Trustees must submit a request to speak form accessible from the following university webpage in accordance with Board policy: https://www.njcu.edu/about/administration-governance/board-trustees/speaker-request-form

A copy of the terms for addressing New Jersey City University’s Board of Trustees may be obtained at the following link: https://www.njcu.edu/about/administration-governance/board-trustees/terms-addressing-new-jersey-city-universitys-board-trustees

Individuals that wish to address the New Jersey City University Board of Trustees must submit a request to speak form accessible from the following university webpage in accordance with Board policy.

Speaker Request Form

New Jersey City University Board of Trustees
PUBLIC MEETING AGENDA

May 2, 2024
4:00 p.m.

AGENDA
I. Roll Call (President's Conference Room 317)
II. Executive Session
III. Public Session Reconvening
IV. Approval of December 4, 2024 Meeting Minutes (Action Items)
V. Chair's Report
VI. President's Report
     A. University Update (A. Acebo)
     B. Student Trustee Update (A. Pottinger/D. Valica)
     C. FY24 Update and FY25 Budget Planning (B. Kirkpatrick)
     D. Academic Master Plan Overview (D. Breault)
VII. Public Comment
VIII. Executive Committee (Action Items)
     I. Personnel I Compensation Topics
        New Hires, Temporary Appointments, Temporary to Permanent, Faculty Promotions, Tenure 
        Recommendations, and Faculty Emeritus
     2. Resolution Ratifying Academic Department Merger and Renaming
     3. Resolution Authorizing Conferral of Degrees
     4. Resolution Ratifying Conferral of Honorary Degree
IX. Old Business
X. New Business
XI. Next Regular Public Meeting - Monday, June 24, 2024 (To convene in executive session).
XII. Adjournment

SCHEDULE
4:00 p.m.   Public Session and move to Executive Session (President's Conference Room 317)
5:30 p.m.   Public Session - New Jersey City University, 2039 John F. Kennedy Boulevard, Jersey City
Hepburn Hall, Gothic Lounge Room 202
 

*Special Notice
New Jersey City University Commencement (May 15, 2024)

NJCU Board of Trustees Public Documents Packet (May 5, 2024) (118 pages/PDF)

BOARD OF TRUSTEES SPECIAL MEETING NOTICE
Monday, December 4, 2023 
To Begin in Gilligan Student Union (GSUB) 316 for Executive Session @ 12 p.m.
To Resume in Gilligan Student Union (GSUB) 129 for Public Meeting @ 5 p.m.

AGENDA

12 p.m. Public Meeting to Open and Proceed in Executive Session (GSUB 316)

1. Board Retreat

5 p.m. Public Meeting – to Resume in GSUB 129

1. Roll Call
2. Approval of the Minutes from the September 11, 2023, BOT Meeting (Action item)
3. Chair’s Report 
4. President’s Report
   1. University Update 
5. Committee Reports
   1. Executive Committee (Action Items)
      1. Personnel | Compensation 
   2. Finance and Audit Committee 
      1. FY 2024 Operating Budget Update
   3. Mission Committee (Action Items) 
      1. Mission Refresh 
      2. Academic Master Plan 
      3. Enrollment & Retention
6. Old Business
7. New Business
8. Next Meeting – February 20, 2024
9. Adjournment

SCHEDULE
12 p.m.  Executive Session – GSUB 316
5 p.m.  Public Session – GSUB 129

Individuals that wish to address the New Jersey City University Board of Trustees must submit a request to speak form accessible from the following university webpage in accordance with Board policy: https://www.njcu.edu/about/administration-governance/board-trustees/speaker-request-form

A copy of the terms for addressing New Jersey City University’s Board of Trustees may be obtained at the following link: https://www.njcu.edu/about/administration-governance/board-trustees/terms-addressing-new-jersey-city-universitys-board-trustees 

BOARD OF TRUSTEES MEETING NOTICE AND AGENDA

NJCU Board of Trustees Public Documents Packet (December 4, 2023) (90 pages/PDF)

BOARD OF TRUSTEES MEETING NOTICE
Hepburn Hall – Gothic Lounge Room 202
September 11, 2023 @ 5:30 p.m.

Agenda

1. Welcome newly appointed student trustees and ex officio members (swearing-in)
2. Roll Call
3. Reorganization
4. Approval of Public Meeting Minutes
5. Chair’s Report
6. President’s Report
   FY24 Financial Update (B. Kirkpatrick)         
7. Committee Chair Reports
   Executive Committee (Action Items):
   -Resolution Board Secretary Appointment
   -Resolution to Amend FY 2024 Operating and Capital Budgets
   -Resolution to Ratify University Senate Constitution Amendments
   -Personnel | Compensation: TopicsNew Hires, Temporary Appointments, Temporary to Permanent,
   -Resolution Authorizing State Unclaimed Property Collection
   -Resolution Authorizing DEP Grant
8. Old Business
9. New Business
10. Next Regular Public Meeting – Tuesday, February 20, 2024, to convene in executive session. 
11. Adjournment 

Schedule

• 4:00 p.m. - Executive Session
• 5:30 p.m. - Public Session – New Jersey City University, 2039 John F. Kennedy Boulevard, Jersey City, Hepburn Hall, Gothic Lounge Room 202

Individuals that wish to address the New Jersey City University Board of Trustees must submit a request to speak form accessible from the following university webpage in accordance with Board policy: https://www.njcu.edu/about/administration-governance/board-trustees/speaker-request-form

A copy of the terms for addressing New Jersey City University’s Board of Trustees may be obtained at the following link: https://www.njcu.edu/about/administration-governance/board-trustees/terms-addressing-new-jersey-city-universitys-board-trustees 

NJCU Board of Trustees Public Documents Packet (September 11, 2023) (125 pages/PDF)

BOARD OF TRUSTEES MEETING NOTICE
Hepburn Hall – Gothic Lounge Room 202
June 26, 2023 @ 5:00 p.m.

AGENDA

1. Approval of the Minutes from the April 24, 2023 Meeting (Action item)
2. Chair’s Report
3. President’s Report
   • University Update
4. Committee Reports
   • Executive Committee 
     • Personnel | Compensation
     • Fort Monmouth/RWJB Health License Agreement Ratification
     • Authorization for University Ground Lease Actions
     •  University Academy Charter High School Lease Amendment
   • Finance and Audit Committee (Action Items)
     • FY 2024 Tuition & Fees Schedule | New Program & Course Fees
     • FY 2024 Bid Advertising Annual Waivers
     • FY 2024 Operating Budget
   • University Mission Committee (Action items)
     • Departmental Mergers Recommended by University Senate
     • Distinguished Faculty Designations
   • Nominations & Governance Committee (Action Items)
     • Board of Trustees Bylaws Amendments (i.e., Non-Voting Appointments: Faculty, Alumni, Foundation; Board attendance; public comment procedure)
5. Old Business
6. New Business
7. Next Scheduled Meeting – September 12, 2023
8. Adjournment

SCHEDULE
4:00 p.m.  Executive Session
5:30 p.m.  Public Session – Hepburn Hall, Gothic Lounge Room 202

Individuals that wish to address the New Jersey City University Board of Trustees must submit a request to speak form accessible from the following university webpage in accordance with Board policy: https://www.njcu.edu/about/administration-governance/board-trustees/speaker-request-form

A copy of the terms for addressing New Jersey City University’s Board of Trustees may be obtained at the following link: https://www.njcu.edu/about/administration-governance/board-trustees/terms-addressing-new-jersey-city-universitys-board-trustees

NJCU Board of Trustees Public Documents Packet (June 26, 2023) (49 pages/PDF)

BOARD OF TRUSTEES MEETING NOTICE
Hepburn Hall – Gothic Lounge Room 202
April 24, 2023 @ 5:00 p.m.

AGENDA

1. Approval of the Minutes from the February 21, 2023 Meeting (Action item)
2. Chair’s Report
3. Interim President’s Report
   1. University Update
   2. Student Trustee Update
   3. FY23 Budget and FY24 Planning Update
4. Committee Reports
   • Executive Committee 
     • Personnel | Compensation Topics (Action items)
       Faculty and Staff Personnel Actions: Faculty Candidates Eligible for Reappointment, Professional Staff Candidate Eligible for Reappointment
       New Hires: Faculty, Managerial and Professional Staff
   • Finance and Audit Committee (FYI only)
   • Nominations & Governance Committee (FYI only)
   • University Mission Committee (Action items)
     • Academic Portfolio Review Recommendations
     • Resolution Authorizing the Conferral of Degrees
     • Resolution Authorizing Honorary Degrees
5. Old Business
6. New Business
7. Next Meeting – June 26, 2023
8. Adjournment

SCHEDULE
3:00 p.m.  Tuition & Fee Hearing – Gilligan Student Union Building Multi-Purpose Room C        
4:00 p.m.  Executive Session
5:00 p.m.  Public Session – Hepburn Hall, Gothic Lounge Room 202

Individuals that wish to address the New Jersey City University Board of Trustees must submit a request to speak form accessible from the following university webpage in accordance with Board policy: https://www.njcu.edu/about/administration-governance/board-trustees/speaker-request-form

A copy of the terms for addressing New Jersey City University’s Board of Trustees may be obtained at the following link: https://www.njcu.edu/about/administration-governance/board-trustees/terms-addressing-new-jersey-city-universitys-board-trustees 

NOTICE OF PUBLIC HEARING - FY2024 Tuition and Fees Schedule

NJCU Board of Trustees Public Documents Packet (April 24, 2023) (154 pages/PDF)

BOARD OF TRUSTEES 
MEETING NOTICE
February 21, 2023
5:30 p.m.

NJCU  – Hepburn Hall Gothic Lounge 202

Packet of Public Materials (178-pg pdf)

AGENDA

   I. Roll Call

  II. Approval of the Minutes from the September 1, 12, and 28, 2022 meetings…………      (Action item)

 III. Chair’s Report

IV. President’s Report (FYI only)

                  A. Inaugural Presidential Presentation and Mission Statement

                  B. Student Update

                  C. FY23 Finance and Budget Update

                  D. Academic Portfolio Review 

V. Committee Reports

A.  Executive Committee

1. Ratification of Interim President Andrés Acebo Appointment.....................       (Action item)
2. Personnel Actions.......................................................................................         (Action item)
3. Approval of Emergency Management Plan Amendment…………….……..     (Action item)
4. Project Labor Agreement and MOU Ratification………………….………..       (Action item)
5. Approval of NJCU and Robert Wood Johnson Barnabas Greenville MOU..     (Action item)
6. 2023-2024 Board of Trustees Meeting Schedule…..……………………….      (Action item)

 B. Finance and Audit Committee (FYI only)

 C. Nominations & Governance Committee (FYI only)

 D. Mission Committee (FYI only)

1. Academic Portfolio Review Recommendations…………………………..…    (Action item)

  VI. Old Business
 VII. New Business
VIII. Next Meeting – Monday, April 24, 2023 
 IX. Adjournment

SCHEDULE

4:00 p.m.         Executive Session (closed session)
5:30 p.m.         Public Session, NJCU 2039 John F. Kennedy Boulevard, Jersey City, NJ 07305, Hepburn Hall – Gothic Lounge 202

2039 John F. Kennedy Boulevard, Jersey City
Hepburn Hall, Gothic Lounge Room 202,

Individuals that wish to address the New Jersey City University Board of Trustees must submit a request to speak form accessible from the following university webpage in accordance with Board policy: 

Speaker Request Form

A copy of the terms for addressing New Jersey City University’s Board of Trustees may be obtained here.

New Jersey City University Board of Trustees

SPECIAL PUBLIC MEETING NOTICE

September 28, 2022

2:00 P.M.

Packet of Public Materials (5-page pdf; updated 09/28/2022)

Agenda

1. Roll Call

2. Welcome

3. Chair’s Report

4. FY23 Budget Presentation (B. Durant)

5. Committee Chair Reports

6. Executive Committee (Action Items)

7. Resolution approving FY23 Budget

8. Old Business

9. New Business

10. Next Regular Public Meeting – Tuesday, February 21, 2023, to convene in executive session.

11. Adjournment

SCHEDULE

2:00 p.m.          Public Session – New Jersey City University

2039 John F. Kennedy Boulevard, Jersey City
Hepburn Hall, Gothic Lounge Room 202,

Individuals that wish to address the New Jersey City University Board of Trustees must submit a

request to speak form accessible from the following university webpage in accordance with Board

policy: 

Speaker Request Form

A copy of the terms for addressing New Jersey City University’s Board of Trustees may be obtained here.

New Jersey City University Board of Trustees
PUBLIC MEETING NOTICE

September 12, 2022
5:30 p.m.

Packet of Public Materials (56-page pdf; updated 09/13/2022)

FY23 Budget Update

Agenda

   I.        Roll Call

  II.        Welcome newly appointed student trustees (swearing-in)

 III.        Approval of Public Meeting Minutes

 IV.        Chair’s Report

  V.        Acting President’s Report

                A.     Fall 2022 Enrollment Update (B. Rohdin)
                B.      FY23 Financial Update (B. Durant)

  VI.       Committee Chair Reports

                A.     Executive Committee (Action Items)

                                 1. Personnel | Compensation Topics
                                 New Hires, Temporary Appointments, Temporary to Permanent, Salary Adjustments
                                 2. Resolution Ratifying Acting President Appointment 
                                 3. Resolution for Professor Emeritus designations
                                 4. Resolution Dissolving the Department of Elementary and Secondary Education
                                 and renaming it the Department of Literacy

 VII.         Old Business

VIII.         New Business

  IX.         Next Regular Public Meeting – Tuesday, February 21, 2023, to convene in executive session.

   X.         Adjournment

SCHEDULE

4:00 p.m.         Executive Session

5:30 p.m.         Public Session – New Jersey City University

2039 John F. Kennedy Boulevard, Jersey City
Hepburn Hall, Gothic Lounge Room 202,

Individuals that wish to address the New Jersey City University Board of Trustees must submit a
request to speak form accessible from the following university webpage in accordance with Board

policy: 

 https://www.njcu.edu/about/administration-governance/board-trustees/speaker-request-form

 A copy of the terms for addressing New Jersey City University’s Board of Trustees may be obtained at the following link: 

 https://www.njcu.edu/about/administration-governance/board-trustees/terms-addressing-new-jersey-city-universitys-board-trustees.   

Packet of Public Materials (28-page pdf)

New Jersey City University Board of Trustees

SPECIAL PUBLIC MEETING NOTICE

September 1, 2022

3:00 p.m.

Immediately, following the opening of the special meeting in Public Session, the Board of Trustees will adjourn to Executive Session (Closed Session) to discuss contractual and legal matters. Upon reconvening the special meeting in Public Session the Board of Trustees may take formal action concerning any matter in the agenda below.

Agenda

I. Call to Order

II. Roll Call

III. Executive Session

IV. Return to Public Session

V. New Business

A.    Resolution appointing a Commercial Real Estate Firm.

B.    Resolution appointing Special Counsel Lowenstein Sandler LLP

C.    Resolution ratifying Memorandum of Understanding with Jersey City Medical Center for Health Center Services.

D.    Resolution Authorizing Higher Education Facilities Trust (HEFT) Grant Submission.

VI. Next Meeting – Monday, September 12, 2022, to convene in executive session.

VII. Adjournment

SCHEDULE

3:00 p.m.          Open in Public Session

3:05 p.m.          Executive Session

4:00 p.m.          Public Session – New Jersey City University

2039 John F. Kennedy Boulevard, Jersey City

Hepburn Hall, Gothic Lounge Room 202.

Individuals that wish to address the New Jersey City University Board of Trustees must submit a request to speak form accessible from the following university webpage in accordance with Board policy: 

Speaker Request Form

https://www.njcu.edu/about/administration-governance/board-trustees/speaker-request-form

A copy of the terms for addressing New Jersey City University’s Board of Trustees may be obtained here.   

BOARD OF TRUSTEES MEETING NOTICE

Hepburn Hall – Gothic Lounge Room 202

June 27, 2022 @ 5:30 p.m.

AGENDA

I.  Approval of the Minutes from the April 25, 2022 Meeting (Action item)

II. Chair’s Report 

III. President’s Report

A.     University Update 

IV. Committee Reports

A.  Executive Committee (Action Items)

1. Personnel | Compensation Topics

• Faculty and Staff Personnel Actions: Professional Staff Promotion, Administrative Corrections: Faculty Promotion, Faculty Sabbatical Leave 
• New Hires: Faculty, Managerial and Professional Staff

2. Resolution Authorizing the Procedure for Creating, Merging, or Dissolving Academic Departments

B.  Finance and Audit Committee (Action Items)

1. FY 2023 Tuition & Fees Schedule 
2. FY 2023 New Program & Course Fees 
3. FY 2023 Bid Advertising Annual Waivers 
4. FY 2023 Interim Operating Budget 

V. Old Business

VI. New Business

VII. Next Meeting – September 12, 2022

VIII. Adjournment

SCHEDULE

4:00 p.m.         Executive Session

5:30 p.m.         Public Session – Hepburn Hall, Gothic Lounge Room 202

Individuals that wish to address the New Jersey City University Board of Trustees must submit a request to speak form accessible from the following university webpage in accordance with Board policy:

Speaker Request Form

A copy of the terms for addressing New Jersey City University’s Board of Trustees may be obtained here.

BOARD OF TRUSTEES MEETING NOTICE

Hepburn Hall – Gothic Lounge Room 202

April 25, 2022 @ 5:00 p.m.

AGENDA

I. Approval of the Minutes from the February 22, 2022 Meeting (Action item)

II. Chair’s Report

III  President’s Report

A. University Update 

IV Committee Reports

A. Executive Committee

Personnel | Compensation Topics (Action items)

1. Faculty and Staff Personnel Actions: Faculty Candidates Eligible for Reappointment, Correction: Professional Staff Candidate Eligible for Reappointment, Faculty Promotions, and Sabbaticals.
2. New Hires: Faculty, Managerial and Professional Staff

B. University Mission Committee (Action items)

New Degree Programs:

1. College of Arts and Sciences: Bachelor of Science in Forensic Chemistry
2. College of Education: Master of Arts in Teaching Secondary Urban and Special Education
3. College of Professional Studies: Master of Science in Diplomacy for Global Security

Specialization /Concentration:

1. College of Arts and Sciences: Bachelor of Arts in Music Performance, Multi-Style Strings
2. College of Arts and Sciences: Bachelor of Science in Biology with a concentration in Environmental and Organismal Biology
3. College of Arts and Sciences: Bachelor of Science in Biology with a concentration in Molecular and Cellular Biology

Minor Programs:

1. Minor in Business Information Systems
2. Minor in Environmental Studies
3. Minor in Forensic Studies

Nomenclatures (College of Arts and Sciences)

1. From: Department of Sociology and Anthropology
   To: Department of Sociology, Anthropology and Social Work
2. From: Department of Chemistry
   To: Department of Chemistry and Biochemistry

Certificate: Graduate Certificate in School Nurse

C.  Honorary Degree Authorization (Action Item)

1. Resolution Authorizing the Conferral of Degrees

V. Old Business

VI. New Business

VII. Next Meeting – June 27, 2022

VIII. Adjournment

SCHEDULE

3:00 p.m. Tuition & Fee Hearing – Hepburn Hall, Gothic Lounge Room 202

Notice of Public Hearing and FY2023 Tuition and Fees Schedule

4:00 p.m. Executive Session

5:00 p.m. Public Session – Hepburn Hall, Gothic Lounge Room 202

Individuals that wish to address the New Jersey City University Board of Trustees must submit a request to speak form accessible from the following university webpage in accordance with Board policy:

Speaker Request Form

A copy of the terms for addressing New Jersey City University’s Board of Trustees may be obtained here.

• Wednesday, September 28, 2022 (Special Public Meeting) | 2 p.m.
• Monday, September 12, 2022 | 5:30 p.m. Public Session
• Thursday, September 1, 2022 (Special Public Meeting) | 3 p.m.
  Monday, June 27, 2022 | 5:30 p.m. Public Session
• Monday, April 25, 2022
  3 p.m. Tuition and Fees hearing | 5 p.m. Public Session
• • Notice of Public Hearing and FY2023 Tuition and Fees Schedule
  • Meeting Agenda
• Tuesday, February 22, 2022 (Special start time, 2:30 p.m. at the NJCU School of Business – Lecture Hall) | Public Notice and Agenda

• Monday, September 13, 2021 ( Via Zoom )
• Tuesday, August 3, 2021  *Special Meeting @ 9am* ( Via Zoom )
• Monday, June 28, 2021 ( Via Zoom )
• Monday, April 26, 2021
  • Tuition & Fees Hearing – April 26, 2021 at 3:30 PM (Via Zoom)
  • Board of Trustees Meeting – April 26, 2021 at 5:30 PM (Via Zoom)
• Monday, February 22, 2021 at 5 pm. (Via Zoom Webinar)
• Friday, March 19, 2021 *Special Meeting* at 5pm (Via Zoom)

Monday, February 24, 2020 (Board Retreat Followed by Public Session)

Monday April 27, 2020

Monday, June 29, 2020 at 6:30PM (Via Zoom Webinar)

Monday, August 10, 2020 at 4:00PM (Special Meeting Via Zoom)

Monday, September 14, 2020 (Via Zoom Webinar)

• Presentation Board of Trustees Meeting Public session 9.14